My organization structure
Description
I needed to organize myself. But it wasn't a problem related to lack of tools, there are tons of useful tools around. It was more about the method.
That's why I have developed an organizational methodology. I'm using and testing on a day-by-day basis for more than a year and all I can say is: It works. At least for me.
For those who already have a organization method, hope my method give you some ideas. And if you don't have any organization method yet, I can guarantee you this one can be a good head-start.
Requirements
Attention, this instructions require: Unicode 12 | March 2019
Keep: 🔴🟠🟡🟤🟢🟣🔵⚫⚪⭕🟥🟧🟫🟪⚠️💭🎮
Calendar: 🔶🔸🌤️💵🏃
Table of Contents
Google Keep
Markdowns Structure
*Click to expand
🔴 To do : Anything urgent
Red: It can be used to anything that should be resolved quick. If it is red, it means high importance and urgency
🟠 Events : Periodic and constant events
Orange: Periodic and constant events (Events | notifications)
Important: Since holidays and birthdays are periodic, they receive this color. but with different saturation ( like tangerine)
🟡 Notes : Notations
Yellow: Notes (It's meant to be like a "digital post-it")
🟤 Work : Related to labor
Brown: Notes related to work
🟢 Finances : Everything money-related
Green: Monetary - In and out
🟣 Studies : Learning related
Purple: Notes related to personal and formal study
🔵 Projects : Projects related
Blue: I thought about things that can escalate to more than one note for it is a project
⚫ Personal : Personal Documents
Black: Anything personal-related. Documents, ID's and important personal info
⚪ Health : Anything related to Health
White: Exercise, medication intake, nutrition, etc.
Attention Unfortunately, Google didn't add the white color to keep. Sadly. :(
⭕ Other : Others
Transparent: Everything that doesn't fit the other categories.
Attention This is the only note that won't have a color in keep's interface
Notes Structure:
This example shows the markdowns and notes with the colors applied and no text
Naming convention
Key: valueExamples
Notes content
Example:
All my Notes | *Click to expand
Reminders content
Reminders are events. This means they will show up and repeat in specific intervals you set.
They appear in the notification bar. This means they don't have background color. To make more appealing and avoid desensitization, I've used the square emojis, so they can appear with color in the navigation bar.
Attention: With this method in place, all reminders will be added to the 🟠 Events markdown. (Not mandatory, but recommended)Example:
Bellow, you can allow notifications and see how it would appear for you in your phone.
Context of the example: Wednesday - 16h30 (4h30 PM).
🟥 Obligations: Afternoon
🟧 Tasks: Wednesday
🟫 Work: Break (Afternoon)
🟪 Studies: Russian - Remember
All my reminders | *Click to expand
Day
* Notes that repeat every dayAll days
08:30 🟫 Work: Entry
- Eat breakfast (No black coffee)
10:30 🟥 Obligations: Morning
- Brush your teeth
10:30 🟫 Work: Break (Morning)
- Coffee Break
10:30 🟪 Studies: Arabic - Remember
- نعم = Yes
- لا = No
- شكرًا = Thank you
16:30 🟥 Obligations: Afternoon
- Brush the teeth
- • Coffee consumption is prohibited
16:30 🟫 Work: Break (Afternoon)
- Lunch break
21:00 🟥 Obligations: Night
- Start preparing for sleep. (No: coffee, sugar)
- Brush your teeth
- Optional* Take a shower | Have tea
Week
* Notes that repeat every week (in a specific day)All weekdays
Monday
16:30 🟧 Tasks: Monday
Write something ( blog post / code )20:30 🟥 Periodic: Trash (Tuesday)
Trash: Kitchen, bathroom and recyclableTuesday
13:00 🟧 Tasks: Tuesday
Work on ANY projectWednesday
13:00 🟧 Tasks: Wednesday
Free wednesday (Click here for context)20:30 🟥 Periodic: Trash (Thursday)
Trash: Kitchen, bathroom and recyclableThursday
13:00 🟧 Tasks: Thursday
Work on ANY projectFriday
13:00 🟧 Tasks: Friday
Write something ( blog post / code )Saturday
13:00 🟧 Tasks: Saturday
Maintenance: Home / Projects / TextsSunday
13:00 🟧 Tasks: Sunday
Screenshot
Google Calendar
Colors
To make it cohesive and coherent. The colors used here are the same in the whole Google ecosystem.
However due to the bigger complexity of calendar, some colors were added.
Pink : Everything related to Home
It can be used to have important registers of the home, Family Events, Bill Payments or pet care information
Gray : Everything I have no power of
One example is the climate.
Cyan : Third-Party
It is a marker exclusive to others. For example, a secretary or Assistant
Delimiters
Like we did with the reminders, using the emojis as markers, we can easily spot the category.
| Marker | Use | Instruction |
|---|---|---|
| 🔶 | Bills Events | Must be used before every bill event |
| 🔸 | Reminder events | Must be used before every reminder event |
